How to search the registers
Searching the registers held by Registry Trust (RTL) is easy – you choose what to search and pay a small fee. You get the results straight away and these are also sent to you by email. You can search for other people and businesses or search for yourself.
Searching the registers
The registers include:
- England & Wales: (1) Section covering county court judgments, administration orders and child support agency liability orders; (2) section covering high court judgments; (3) section covering fines defaults from magistrates courts; (4) section covering enforced tribunal awards.
- Scotland: small claims and summary causes and ordinary cause money decrees from the sheriffs courts
- Isle of Man: default money judgments
- Jersey: money judgments from the Petty Debts and Royal court
- N. Ireland: undefended default, small claims and high court judgments
- Republic of Ireland: registered money judgments from the Four Courts in Dublin
Address to search
Remember, your search is only against the address details you have entered, we do not link addresses. Judgments are held against the address supplied to the court at the time of the hearing.
Fees to search the register
The fees are as follows.
One search of any section of the England & Wales register, or of any other individual register, may be undertaken in respect of a named person or firm at a stated address, or a limited company by name: £4
Two searches against the same individual or firm at a stated address, or limited company by name, of any sections of the England & Wales register, or any combination covering sections of that register and/or registers for other jurisdictions: £8
Three or more searches
Three searches against the same individual or firm at a stated address, or limited company by name, of the sections of the E & W register, or any combination covering sections of that register and/or registers for other jurisdictions: £10
For organisations carrying out regular searches, a search account may be opened with RTL which will reduce the search charges listed above.
Searching for limited companies
Please note that searches against limited companies covering more than one jurisdiction may produce search results relating to different companies
For instance, ABC Ltd may be registered in England and Wales whilst a different ABC Limited may be registered in Jersey.
A certified copy of any judgment, order or fine appearing on the Register for England & Wales can be provided, upon request, for a further fee of £10.00
Through our continuing efforts to maintain and improve data accuracy at Registry Trust Ltd, we are able to achieve a near 100% accuracy rate.
However, we can only record the data provided by the court. As part of our routine procedures, we individually validate every record received from the courts, returning any queries for investigation and resolution.
However, where the query relates to the defendant’s name/address details, it is often not possible for the court to provide further information.
Consequently, court staff and claimants/pursuers should be aware that it may not be possible to register some of these judgments/decrees, orders or fines. Even if they could be added to the relevant register, the details would not be found under the search processes for individuals or firms, which require details of a named person or firm at a stated address.
Also, with ever-increasing data protection legislation, whilst some registrations may be added to the registers held by RTL, they may not be added to credit reference agency records.
If the usefulness and probity of the registers are to be maintained, it is increasingly important to clearly identify any individual against whom a judgment is registered.
A registration against ‘MR SMITH’ will not necessarily identify the individual
A registration against ‘MR J SMITH’ will not identify between James and John
Under the new regulations governing the Register of Judgments, Orders and Fines for England & Wales, all registrations against individuals made after 6th April 2006 must include dates of birth, where known. Postcodes for all addresses are mandatory from this date, unless leave of the court is obtained.
For other jurisdictions, where fathers and sons have the same name, the addition of ‘Senior’ and ‘Junior’ would help identify the correct defendant.
When pursuing an action against a limited company in England & Wales, as there is no requirement to provide details of either the company registration number or the registered office address, it is essential to ensure the defendant’s name accurately describes the correct company.
Because companies can trade from a number of addresses and Companies House does not allow registration of two companies with the same name at any one time, the name of the company against whom the judgment is registered becomes of paramount importance.
For other jurisdictions, the same criteria are applied.
If a judgment/decree registration lists an incorrect company name and this affects another limited company, the claimant/pursuer may be sued.
Advice to claimants/pursuers
To avoid unnecessary problems, we give general advice to claimants/pursuers as follows:
- An individual can trade as a business but not as a limited company: e.g. B Wise t/a Wise Removals is fine. But B Wise t/a Wise Removals Ltd would be incorrect.
- A limited company cannot trade as another limited company, nor can a firm trade as a limited company. But a limited company can trade as a firm.
- Where possible the defendant’s full forenames should be stated on the claim or, at least, the defendant’s initials.
- The defendant’s address should be stated in the claim. A ‘care of’ address, either at a place of work or solicitors, has no effect if a judgment/decree is registered, as credit checks look at names and residential addresses over the last six years.
- Where an individual or business is sued at a PO Box address, this judgment / decree cannot be registered and this will also create problems when enforcement proceedings are commenced.
- Where no house name or number is listed, the address cannot be identified, either for delivery of summons or for registering the judgment.
Following this advice increases the chances of the claim reaching the right individual, or company, enabling both the recovery of monies owed plus the correct and effective registration of any judgment/ decree or order.